How will you select the right CMMS for your company?

by on 10/10/2017 in Business, Software

Being the project head, if you have been entrusted with the responsibility of selecting the right Computerized Maintenance Management Software, it can be quite confusing.

However, there are few aspects that you can take into account while choosing one. There are 200 CMM software solutions to select from.

Take into account few parameters that you ought to analyze well prior to zeroing in on the right solution. So, let’s delve deeper.

The general and common scenario

As per reports furnished from a survey related to CMM solutions, it was found that not all project managers/individuals could derive the maximum benefit from the solutions on offer. And the following was reported. It may be mentioned here that as many as 3000 plus users were asked to use Computerized Maintenance Management Systems.

  • Around 81% of the users reported that the solution did not perform as per expectation
  • 73% of users said that they experienced an improvement as far as equipment accounting is concerned
  • 68% said that inventory control improved remarkably.
  • A section of the people reported that expense incurred on maintenance reduced remarkably.

However, not a single business entity reported 100% satisfaction. And one of the main reasons is not finding the ideal solution as per requirement of the company. As such, it is best to go through the following tips to derive maximum benefit.

Tips for better CMMS selection

Check out the following points below-

  • How do you expect CMMS to perform

It is important to determine what you want the software solution to do for your organizational goals. For this it is best to discuss with your team members and seek their assistance and opinion. If you have well defined goals and if you can work out the “pathway” well in advance, it becomes easier for you to achieve your goals and attain your target.

  • Work out the budget

If you have a pre-determined budget in mind, it will be easier for you to choose the CMMS package that is right for your company. Opt for the one that you will be able to pay up for. Most importantly, you have to be well aware of the figures prior to taking the plunge. Calculate the Return on Investment or ROI. Regardless of whether you are using CMMS for preventative maintenance plan or work order related issues, you need to work out a budget well in advance.

  • Is it compatible with your current business status and scenario

Most importantly, you have to find out whether or not the solution that you are planning to integrate will be compatible with the current scenario of your business. Computerized Maintenance Management System should be able to “gel well” with your prevailing business set-up.

  • Is the software user friendly

This is perhaps one of the better questions that you ought to ask yourself and decide with your team. The CMMS solution that you opt for should be such that it can be operated even when the personnel responsible for the operating the software is not present on the premises. It should be user –friendly and uncomplicated when it comes to operation.

  • Check out vendors

Once you have worked out all the essential aspects, you can start shopping for the vendor. Not all vendors will offer the same features. Just remember, the vendor that believes that the same solution can be applied for all clients is definitely not the right one. This is because most of the clients opt for customized solution these days and don’t mind even if they have to shell out a little more for better solutions. This is because, at the end of the day, the extra cash that they invest is worth the expense. Compare services, products, packages, and deals before you hire the vendor.

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