How to Migrate from Office 365 to Google Apps (G Suite) Efficiently

by on 02/21/2017 in Tech

The world’s two most gigantic technologies, i.e. G Suite and Microsoft’s Office 365 have taken the cloud users by storm. While the ease of Google Apps attracts users, the traditional MS Office applications divert them towards Office 365. This write-up is written after my experience of using both the technologies for a considerable amount of time. Both of them offer diverse services, making them the platforms that play an essential role in maintaining an organization’s efficacy and workflow. However, still most of the time the users need to export/ switch/ move from Office 365 mailbox to G Suite. Hence, in this article, we will be discussing how to migrate from Office 365 to Google Apps.

Note: G Suite is the new name for Google Apps.

A Quick Peek in the Past of G Suite & Office 365

On the other side of the fence exists Microsoft Office 365. In spite of the fact that most of the corporations were deploying the cloud services to improve their business, Microsoft still doubted cloud services. However, after the overview of cloud services from other brands, Microsoft finally came into action and presented its own cloud service – Office 365 in 2011. It deals the traditional desktop-based applications such as MS Word, Excel and various others as hosted services.

User Query Regarding Office 365 to G Suite Migration

"Hi, I have to export/ move emails from Office 365 to Google Apps. Please assist me on the procedure by which I can do the same?"

"I was previously using Office 365. Now I am using G Suite. Please suggest ways to move/ import Office 365 calendar to Google Calendar."

"I switching to G Suite from Office 365 a good decision? What are the advantages that I would get after this transfer/ export?"

"How to migrate from Office 365 to Google Apps? I have to migrate 13 mailboxes with complete data like emails, contacts, calendars & public folders."

"My organization performed Office 365 migration to G Suite yesterday. But some mailbox data is not fully moved. What should we do?"

Need to Export/ Transfer Office 365 to Google Apps

Most of the users need to move or import their whole data to G Suite due to various reasons as mentioned below:

  • Most of the users who need to integrate their CRM system so that the CRM can have full usage to user’s mailbox data such as emails, contacts, calendars, etc. on a real-time basis.
  • G Suite allows users to integrate their Google calendar with their smartphones as it becomes easy for them to have the reminders.
  • Google Apps gives all the vital features from a small organization point of view in less price than Office 365.

How to Migrate from Office 365 to Google Apps?

Whenever the users need to import/ save their email data, the main concern is that there should be no loss of data in the existing mailbox data. Therefore, to perform the data transfer, some ways are discussed below to transfer/ export user account data from Office 365 to G Suite:

Method 1: Migrate Emails, Contacts, Calendars or Public Folders from Office 365 using GAMME

To export complete data items like emails, calendars, contacts & public folders from Office 365 to G Suite. Therefore, to move/ switch from Office 365 to Google Apps follow the steps given below:

  • Firstly, enter the credentials for OWA (Outlook Web Access) to have the access of OWA.
  • After having the whole usage of OWA, decide the server name via which it is needed to connect.
  • When the name of the server is determined then, configure GAMME for saving/ migrating data by using IMAP option.
  • The tool will start the data downloading from the server of MS Office 365 to the local machine.
  • Now, easily upload this data to the Google server.
  • This GAMME tool also offers an option to move several users at once, if all users have OWA access.

Method 2: By Using Desktop Outlook to Transfer/Import Contacts & Calendars

There is also another method to import Office 365 calendar to Google Calendar and to move contacts from Office 365. It can be done by using Outlook via any version available. To know how to migrate from Office 365 to Google Apps, follow the below steps:

  • Firstly, verify whether the account has an option of Auto Discovery turned on or not.
  • If it is turned on then, there is no necessity of information of the server to configure Outlook through Office 365 account. If the Auto Discovery option is turned on, then just to provide login credentials to connect automatically.
  • If the option of Auto Discovery is not turned on by the user, then there is a requirement of server information to configure MS Outlook
  • When the Outlook is successfully configured then, begin the procedure to download the folders of contacts and calendars to the profile that is just configured in Outlook. Depending on the data it will take time.
  • When the Outlook is successfully configured then, begin the procedure to download the folders of contacts and calendars to the profile that is just configured in Outlook. Depending on the data it will take time.

Limitations

The above-mentioned migration/ transfer processes are time-consuming as well as lengthy. Moreover, these processes require proper technical knowledge and data security can be an issue.

Method 3: Expert Solution

There is software named SysTools Office 365 Backup that makes it easy to take local backup of Office 365 mailbox. The tool saves multiple user accounts in bulk & downloads the data locally in Outlook PST file format. This software is preferred as it provides security and also maintains meta properties as well as the folder hierarchy. Moreover, it does not require any technical knowledge to perform the process.
Once the data is converted to PST file format then, users can easily import/ move/ save the data to G Suite by using the GAMMO tool.

Conclusion

In this article, we have shared various reasons why users want to switch/ migrate from Office 365 to G Suite. Therefore, to perform the process we have discussed some ways which guide us how to migrate from Office 365 to Google Apps. Users can opt any of the ways mentioned above to transfer/ move to G Suite.

One Response to “How to Migrate from Office 365 to Google Apps (G Suite) Efficiently”

  1. Steve

    Feb 22nd, 2017

    There are also third-party migration solutions for G Suite from various platforms (inc. Office 365 and SharePoint). Talk to your Google account rep about such options.

Leave a Reply