There has been a lot of controversy on whether or not computer monitoring is legal. Both employers and employees are curious to know whether or not any type of workplace computer monitoring is breaking the law. The answer to this question is sort of tricky. It is possible to monitor the use of an employees’ computer as long as you have a good legitimate business reason for doing so. A lot of employees feel that computer monitoring is a violation of their rights, but this is not the case. There are not any laws against an employer monitoring the use of company resources as long as they provide business reasons for doing so.
The Numerous Benefits That Companies Can Enjoy From Computer Monitoring
There are many benefits that employers can gain from computer monitoring. Companies can easily install a computer monitoring system that monitors all of the computers in the office. The following list are just a few of the perks companies could be taking advantage of once they install one of the many computer monitoring systems available.
- The amount of time that employees goof off at work will be dramatically reduced with the installation of a computer monitoring system.
- The overall productivity of your company can increase by leaps and bounds.
- Employee output can easily be determined with this type of monitoring.
How to Inform Employees Your Company is Installing Computer Monitoring Systems
Employees are probably not going to be thrilled about the idea of computer monitoring. You should consider following the tips below when breaking the news to the employees of your company.
- Let your employees know you are not trying to spy on them.
- Let employees become aware of your business reasons for computer monitoring.
- You should get the consent of your employees.
- You cannot monitor the use of an employee’s computer usage if they do not consent.
How to Legally Monitor the Use of Your Company’s Computer Usage
When monitoring the use of employees’ computer usage, it is important to get consent. A company cannot legally monitor the use of their employees’ computer usage without oral or written consent. It is probably best to get consent from your employees in writing just to make sure that everything is nice and legal. You should also be sure that you present legitimate business reasons for monitoring your employees.
You would be surprised by how much your company’s productivity can be increased by monitoring your employees. These programs can count keystrokes, which can help companies to measure how productive and useful employees spend their time on the job. This can allow employers to know which of their employees are the most valuable.
Carefully Monitoring the Use of Your Employees
Monitoring computer usage is just the beginning of what companies can do. A company can also monitor emails, chats, and phone calls. Companies can even go as far as recording these phone calls as long as they can prove it was necessary for the good of the company. This fact may be difficult to prove legally, so you should be careful when recording any information and about the way you monitor employees. Another useful way to monitor employees is to add video surveillance. This will also help improve employee behavior.
The Wire Tap Act makes it one hundred percent legal for employers to monitor the use of employees computer use. Employers cannot monitor personal devices at work. The business extension act has strict rules about monitoring the use of computer usage of employees. Be sure that you thoroughly understand all of these rules and regulations. Look into the various types of monitoring programs to see what works for your company.
Author Bio: The article is drawn by Jason Phillips. He is a regular guest post writer and also working with a website. He is doing a research on Decision Desk applicant tracking system to write an article.