Some years back, finding an office computer was an easy task but that seems to have changed with time. In this day and age, there are numerous printers available in the market, making it a knotty task to find the right printer for a business setting.
Today, for you to pick the right printer, you should also consider selecting the best ink, the best toner and of course a reliable paper tray to go with the printer. So, believe it or not, finding a good one out of the many options that are available in the market may be one of the most challenging things to go through.
If truth be told, business printers are not as simple as students’ printers. They are more advanced and if you happen to choose the wrong printer for your business, you might end up ruining your business. With the different reviews online, it is quite evident that most business owners end up with the wrong printer because they settled for what was cheap in the market.
But how many printers do you have to buy for you to realize that at the end of the day, cheap is expensive? For how long will you keep repeating the same mistake over and over again? It is time you went for quality overprice. And with that said, according to our experts guide on professional prints, here are some of the factors that you must consider when buying your office printer:
- What will the printer be used for?
Depending on the nature of your business, you can either use the printer to print large volumes of papers and/or scan files. But what kind of print outs will you be dealing with?Is it ordinary paper printing, email printing, or receipt printing? Will you at some pint need to do some scanning or some photocopying? These are some of the factors that you need to have in mind when selecting your printer.
Luckily, there are multipurpose printers available in the market; printers that will not only print but also function as scanners, photocopiers and fax machines.
- How regularly will the printer be used?
Most offices are quite busy meaning that there will be a lot of paperwork to deal with. This means that the busier the office, the more capacity your printer should have. Assuming that you will frequently use the printer to print large volumes of paper, you should consider a printer whose paper tray is large enough to carry hundreds of papers, or better yet, a printer that has several paper trays. This will reduce the stress of having to refill the paper tray after every 10 minutes.
- How will you connect your printer to your computer?
Another factor worth considering is how you will connect the printer to your computer (or computers). The good thing about this is that nowadays, you don’t have to deal with too much cables lying on the floor all in the name of connecting your printer to the computers. There are some quite reliable wireless printers which are the best choice of professional printers, especially in a big business setting.
While there is nothing wrong with connecting your printer to your computer using printer cable, wireless printers look more sophisticated and will make your office look neat without all the cables lying on the floor.
- How you much are paying vs. how much you stand to gain – Ever heard of the statement good value for money? This should be what you should consider when choosing your office printing services. Without leaning towards a cheap option, you can opt for a costly printer that will have little to no maintenance costs in the near future. Basically, if you are paying for quality, why not!
That said, forget cheap printers that will leave with no option but to hire a repairer after as little as one month. At the end of the day, you will end up paying more than you would have if you had settled for a costlier but higher quality printer.
Lastly, consider the availability of ink cartridges – There are some printers that use only one type of ink cartridges. Therefore, when buying your printer, you should also ensure that you get several cartridges to keep in the office. Instead of calling and having ink cartridges delivered to your office every time, you can stock them in your office for easy access. This will also help reduce the delivery expenses that could cost your business a fortune at the end of the day.